Smart Inventory Mobile
Role:
Role:
Role:
UI/UX design
UI/UX design
UI/UX design
Field:
Field:
Field:
Manufacture
Manufacture
Manufacture
Year:
Year:
Year:
2022
Client:
Client:
Client:
Smart Inventory is a mobile-first warehouse management solution designed to integrate physical warehouse operations with real-time stock updates in the company’s ERP system.The platform replaces the outdated process where physical handling and administrative stock posting were done separately, reducing errors and improving efficiency.
Before Smart Inventory, warehouse operations faced several challenges:
Separated processes: Physical handling and ERP stock posting were performed by different people at different times.
Delayed stock updates: Inventory records in the ERP were often outdated.
High potential for errors: Manual data entry increased the risk of mismatches.
Lack of visibility: PPC teams could not always see real-time stock availability.
Smart Inventory is a mobile-first warehouse management solution designed to integrate physical warehouse operations with real-time stock updates in the company’s ERP system.The platform replaces the outdated process where physical handling and administrative stock posting were done separately, reducing errors and improving efficiency.
Before Smart Inventory, warehouse operations faced several challenges:
Separated processes: Physical handling and ERP stock posting were performed by different people at different times.
Delayed stock updates: Inventory records in the ERP were often outdated.
High potential for errors: Manual data entry increased the risk of mismatches.
Lack of visibility: PPC teams could not always see real-time stock availability.
Smart Inventory is a mobile-first warehouse management solution designed to integrate physical warehouse operations with real-time stock updates in the company’s ERP system.The platform replaces the outdated process where physical handling and administrative stock posting were done separately, reducing errors and improving efficiency.
Before Smart Inventory, warehouse operations faced several challenges:
Separated processes: Physical handling and ERP stock posting were performed by different people at different times.
Delayed stock updates: Inventory records in the ERP were often outdated.
High potential for errors: Manual data entry increased the risk of mismatches.
Lack of visibility: PPC teams could not always see real-time stock availability.
Goals
Integrate physical & administrative processes into one seamless mobile workflow.
Enable real time stock updates directly into the ERP system.
Minimize human error with QR code scanning and automated posting.
Improve user efficiency with a simple, intuitive mobile interface.
Support role-based access control for different warehouse functions.
Integrate physical & administrative processes into one seamless mobile workflow.
Enable real time stock updates directly into the ERP system.
Minimize human error with QR code scanning and automated posting.
Improve user efficiency with a simple, intuitive mobile interface.
Support role-based access control for different warehouse functions.
Integrate physical & administrative processes into one seamless mobile workflow.
Enable real time stock updates directly into the ERP system.
Minimize human error with QR code scanning and automated posting.
Improve user efficiency with a simple, intuitive mobile interface.
Support role-based access control for different warehouse functions.
Process
QR Code Scanning for instant document and item identification.
Real-time ERP Integration for accurate stock visibility.
Storage Location Management to track exact rack positions.
Push Notifications for new or pending documents.
Photo Capture Evidence to improve audit trails.
Role-based Access to ensure secure data handling.
QR Code Scanning for instant document and item identification.
Real-time ERP Integration for accurate stock visibility.
Storage Location Management to track exact rack positions.
Push Notifications for new or pending documents.
Photo Capture Evidence to improve audit trails.
Role-based Access to ensure secure data handling.
QR Code Scanning for instant document and item identification.
Real-time ERP Integration for accurate stock visibility.
Storage Location Management to track exact rack positions.
Push Notifications for new or pending documents.
Photo Capture Evidence to improve audit trails.
Role-based Access to ensure secure data handling.
Impact & Results
50% faster processing time for inbound and outbound activities.
Real-time stock accuracy improved warehouse planning and PPC scheduling.
Error rate reduced by 70% through QR code scanning and direct ERP posting.
Higher accountability with photo evidence and recorded user actions.
Improved visibility for PPC and warehouse teams, enabling better production planning.
Budget challenge identified: Every transfer posting in the ERP triggers a transactional cost. As transaction volume grows, these costs can become significant. This finding highlighted the need for process optimization, such as batch posting or data aggregation, to reduce expenses without losing real-time visibility.
50% faster processing time for inbound and outbound activities.
Real-time stock accuracy improved warehouse planning and PPC scheduling.
Error rate reduced by 70% through QR code scanning and direct ERP posting.
Higher accountability with photo evidence and recorded user actions.
Improved visibility for PPC and warehouse teams, enabling better production planning.
Budget challenge identified: Every transfer posting in the ERP triggers a transactional cost. As transaction volume grows, these costs can become significant. This finding highlighted the need for process optimization, such as batch posting or data aggregation, to reduce expenses without losing real-time visibility.
50% faster processing time for inbound and outbound activities.
Real-time stock accuracy improved warehouse planning and PPC scheduling.
Error rate reduced by 70% through QR code scanning and direct ERP posting.
Higher accountability with photo evidence and recorded user actions.
Improved visibility for PPC and warehouse teams, enabling better production planning.
Budget challenge identified: Every transfer posting in the ERP triggers a transactional cost. As transaction volume grows, these costs can become significant. This finding highlighted the need for process optimization, such as batch posting or data aggregation, to reduce expenses without losing real-time visibility.
Conclusion
Smart Inventory transforms warehouse operations by integrating physical handling with real-time ERP updates in one seamless mobile workflow. Built with a mobile-first UI/UX design, it streamlines processes, reduces errors, and gives instant visibility to managers, operators, and PPC teams. Features like QR code scanning, automated posting, and role-based access empower teams to work faster, smarter, and with greater accuracy.
This project demonstrates how combining thoughtful design with process integration can turn operational challenges into an efficient, reliable, and user-friendly digital experience.
Learnings
User-Centric Design Improves Adoption.
Early usability testing with warehouse operators helped simplify workflows and reduce resistance to new technology. Clear button labels, guided scanning steps, and minimized manual input increase adoption rates.
Real-Time Integration Improves Accuracy but Has Cost Implications
While real-time transfer posting to the ERP improved data accuracy, it also revealed a hidden operational cost — each transaction generated a fee. At higher transaction volumes, these fees became significant, highlighting the importance of considering technical costs during design.
Process Design Must Balance Accuracy, Speed, and Cost
UX is not only about user flows it must also work hand-in-hand with operational efficiency and financial feasibility. The team identified opportunities such as batch posting, scheduled updates, or aggregated transactions to retain accuracy while controlling costs.
Stakeholder Collaboration is Key
Close coordination between the UX team, warehouse operations, and ERP administrators ensured that design decisions aligned with both business and technical constraints.
Smart Inventory transforms warehouse operations by integrating physical handling with real-time ERP updates in one seamless mobile workflow. Built with a mobile-first UI/UX design, it streamlines processes, reduces errors, and gives instant visibility to managers, operators, and PPC teams. Features like QR code scanning, automated posting, and role-based access empower teams to work faster, smarter, and with greater accuracy.
This project demonstrates how combining thoughtful design with process integration can turn operational challenges into an efficient, reliable, and user-friendly digital experience.
Learnings
User-Centric Design Improves Adoption.
Early usability testing with warehouse operators helped simplify workflows and reduce resistance to new technology. Clear button labels, guided scanning steps, and minimized manual input increase adoption rates.
Real-Time Integration Improves Accuracy but Has Cost Implications
While real-time transfer posting to the ERP improved data accuracy, it also revealed a hidden operational cost — each transaction generated a fee. At higher transaction volumes, these fees became significant, highlighting the importance of considering technical costs during design.
Process Design Must Balance Accuracy, Speed, and Cost
UX is not only about user flows it must also work hand-in-hand with operational efficiency and financial feasibility. The team identified opportunities such as batch posting, scheduled updates, or aggregated transactions to retain accuracy while controlling costs.
Stakeholder Collaboration is Key
Close coordination between the UX team, warehouse operations, and ERP administrators ensured that design decisions aligned with both business and technical constraints.
Smart Inventory transforms warehouse operations by integrating physical handling with real-time ERP updates in one seamless mobile workflow. Built with a mobile-first UI/UX design, it streamlines processes, reduces errors, and gives instant visibility to managers, operators, and PPC teams. Features like QR code scanning, automated posting, and role-based access empower teams to work faster, smarter, and with greater accuracy.
This project demonstrates how combining thoughtful design with process integration can turn operational challenges into an efficient, reliable, and user-friendly digital experience.
Learnings
User-Centric Design Improves Adoption.
Early usability testing with warehouse operators helped simplify workflows and reduce resistance to new technology. Clear button labels, guided scanning steps, and minimized manual input increase adoption rates.
Real-Time Integration Improves Accuracy but Has Cost Implications
While real-time transfer posting to the ERP improved data accuracy, it also revealed a hidden operational cost — each transaction generated a fee. At higher transaction volumes, these fees became significant, highlighting the importance of considering technical costs during design.
Process Design Must Balance Accuracy, Speed, and Cost
UX is not only about user flows it must also work hand-in-hand with operational efficiency and financial feasibility. The team identified opportunities such as batch posting, scheduled updates, or aggregated transactions to retain accuracy while controlling costs.
Stakeholder Collaboration is Key
Close coordination between the UX team, warehouse operations, and ERP administrators ensured that design decisions aligned with both business and technical constraints.
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